San Jose Neighborhood Association

In Albuquerque's Southeast

By-Laws

of San Jose Neighborhood Association

ARTICLE I
NAME, OFFICE AND SEAL

Section 1.    NAME OF THE  ASSOCIATION – The name of the corporation shall be San Jose Neighborhood Association.
Section 2.     PRINCIPAL OFFICE – The principal office of the corporation shall be located in the City of Albuquerque, in Bernalillo County, in the State of New Mexico.

ARTICLE II
STATEMENT OF PURPOSE

Section 1.     The purpose of the corporation shall be to improve the social, physical, and economic condition of those areas of Albuquerque, New Mexico, specifically known as the San Jose Area, as now or hereafter deemed appropriate by this corporation.
Section 2.     To enhance the activities that prepare young people for the adult world and adult pursuits, a process that contributes to the healthy development of independent goals and a sense of identity.
Section 3.     Provide participants with opportunities to develop specialized technological skills in the San Jose area.
Section 4.     To assist the community in achieving its goals whenever this corporation’s Board of Directors finds it appropriate and within its financial capabilities.
Section 5.     To solicit grants, gifts, and donations and to raise and secure funds by any means presently lawful for a non-profit corporation under the New Mexico State law and to utilize such funds to achieve the goals of this corporation.

ARTICLE III
BOUNDARIES  & MEMBERSHIPS

Section 1.    The streets which form the geographic boundaries of the San Jose Neighborhood Association. The membership shall be residents, property owners, business people from that area of Albuquerque, New Mexico known as the San Jose area which is bounded on the on the south by Rio Bravo, on the west by the Santa Fe railroad tracks, on the north by Kathryn, on the east by Broadway, on the north by Gibson, on the east by interstate 25 to Rio Bravo. Membership are residents, property owners and business people and those persons outside of this area who are friends of the corporation and who are interested in furthering the goals of the organization. from that area of Albuquerque, New Mexico known as the San Jose area.

Section 2.    There shall be a roll kept of all qualified members with their name, address, and phone number, date of application, and the date of approval by the Board of Directors. To vote at the annual and/or “special meeting of members,” of the corporation a member must be qualified member.

Section 3.        Youth must be at least 10 years of age and live within the San Jose Neighborhood Association boundaries and those outside of this area who are friends of the corporation and who are interested in furthering the goals of the organization.

Section 4.            Dues shall be ten dollars  ($10.00)  per year per regular members and twenty four dollars ($24.00) per business member.  Exemptions may be granted by the Board of Directors.

Section 5 .    The Association shall conduct an annual enrollment of members in the month of August.  New memberships shall be available at any time. Memberships expire the last day of the month, 12 months from the month of original enrollment.

Section 6.     Each member of the corporation shall receive a receipt for membership dues which shall serve as evidence of membership.

ARTICLE IV
MEETINGS

Section 1.     The ANNUAL  meeting “of the members” of the corporation will be held during the month of August at the time and place fixed by the chairperson of the Board of Directors.  The Association will make reasonable attempts to give prior written notice to every household and place of business within the Association boundaries by mail, delivered hand bills, or a number of posted signs or a combination of thereof .

Section 2.     The REGULAR meetings of the Board of Directors shall be held at least once every three months, the time and place of such meeting shall be decided by the Board of Directors.

Section 3.    SPECIAL meetings of the Board of Directors may be called by a majority of the directors, but, the topic to be considered will be that contained in the call.  Members shall be the voting members present for the vote. No proxy votes will be allowed.   No proxy votes will be allowed.

Section 4.     Meetings will conducted in accordance with Roberts Rules of Order.

Section 5.     Minutes of all meetings shall be kept at the office of this corporation and shall be available to members of this corporation upon two business days request to the secretary of the Board. The cost of copies shall be paid by the member making the request.

Section 6    Special “meetings of the members” will be held at the time and place fixed by the chairperson of the Board of Directors, and may be called by any Board Member at least five days before the meeting.

Section 7.     An agenda shall be prepared for each member and Board of Directors meeting. The meeting shall follow the prepared agenda unless amended by a majority vote of the Board of Directors . Meetings will be announced and open to the public in conformity with the open meeting laws.

Section 8.     A quorum for a meeting of the Board of Directors shall consist of four members of the Board of Directors, A quorum for a meeting of the Members shall be the voting members present for the vote.  No proxy votes will be allowed.

ARTICLE V
BOARD OF DIRECTORS

Section 1.     Seven (7) members will constitute the policy – making board and serve as the Board of Directors, the seven (7) members shall be elected every two years by the membership.

Section 2.     A Board Directors shall be the governing body of the association and shall consist of seven (7) persons who are members of the association. The Board of Directors shall be elected by the general membership at the annual meeting for terms of two years. With the exception of the first year.
In the first year, four Directors shall be elected for two years, and  five Directors shall be elected for one year.   Four Directors shall be elected every even-numbered year and five Directors shall be elected every odd-numbered year. Directors shall assume office at the end of the annual meeting when elected.

Section 3.     Any member who fails to comply with the provisions of the By-Laws of the Corporation may be terminated by a majority of the membership.  The powers and duties of the Board of Directors and general membership shall be to address the issues of unemployment, crime, housing, and economic development and to address the needs by fundraising such as raffles, dances, dinners, and local contributions,or any other interest therein for the purposes and objectives of the corporation.

Section 4.     The Board of Directors. Shall constitute the governing body of the organization, and determine policy for the Corporation.

Section 5.    The Board of Directors shall be responsible for policy-making, execution, and evaluation for all programs and activities conducted by this organization.

Section 6.     The Board of Directors shall coordinate efforts with its’ members, and other groups having similar goals for the achievement of this organization’s purposes.

Section 7.     The officers of the Board of Directors shall consist of:   President, Vice-President, Secretary, and Treasurer.  The officers will be elected every year by the Board of Directors.  Officers will hold office until their successors are elected and qualified. An officer may be removed with or without cause by the majority vote of the Board, or may resign. Vacancies of newly created officer will be filled by the Board.  No one person may hold more than one office. Officers will perform the duties and have the powers assigned by the Board and incident to the office. Committees may be established by the Board of Directors .

ARTICLE VI
OFFICERS

The duties of the officers shall include, but not be limited to:
Section 1.    DUTIES OF THE PRESIDENT – The President shall be the chief executive officer of the corporation. He/she shall preside at all meetings and shall in general supervise  all of the business and affairs of the corporation, between meetings of the Board, unless otherwise delegated. He/she shall perform all duties incidental to the office of president. The president shall make all necessary reports to the City of Albuquerque and Bernalillo County in compliance with the Neighborhood Association Recognition ordinance.

Section 2.     DUTIES OF THE VICE-PRESIDENT- In the absence of the president or in the event of his/her inability or refusal to act, the Vice-President shall perform the duties of the president and, when acting, shall have all the powers of and be subject to all the restrictions upon the president. The Vice-President shall perform such other duties as may be assigned from time to time by the president of the Board of Directors until such time as a successor to the President shall be elected.

Section 3.     DUTIES OF THE SECRETARY- The secretary shall keep the minutes of all meetings of the Board of Directors and of the General Membership and shall keep all records of the Association and give notice of all meetings as directed. The secretary shall perform all duties incidental to the office of the secretary, unless otherwise delegated. The secretary shall have charge of such books, documents and papers as the Board of Directors may determine. In addition the Secretary shall:
Assure that a list of all Directors of the corporation and their mailing addresses is maintained by the corporation; Assure that notice of all meetings of the Board and its members is given according to these By-Laws;
Assure that motions, votes and decisions in meetings of the Board and Committees of the Board are accurately represented to those present and are accurately stated in the minutes of such meetings;   Assure that minutes of the meetings of the Board and committees or the Board are recorded, distributed, and kept as permanent record according to these By-Laws and the policies adopted by the Board;   Assure that deeds, title papers, leases, and other documents establishing the corporation’s interest in property and rights in particular matters are maintained in the name of the corporation in such manner as the board directs;   Perform such other duties as provided by these By-Laws or by the policies or resolutions of the Board.

Section 4.     DUTIES OF THE TREASURER-  The treasurer shall have responsibility for corporation funds and securities, shall be responsible for· keeping full and accurate accounts of all receipts and disbursements in books belonging to the corporate association, and shall file all necessary tax reports required of the corporation, unless otherwise delegated. The treasurer shall do and perform such other duties as may be assigned to him / her from time to time by the Board of Directors of the corporation and shall present a yearly financial statement at each annual meeting of the general membership at a minimum. In addition the treasurer shall:
Assure that the financial records of the corporation are maintained in conformance with sound accounting principles;
Assure that the funds of the corporation are deposited in the name of the corporation as provided by these By-Laws;
Assure that any money owed to the corporation is duly collected and that all gifts of money or property to the corporation are duly received and recorded; 
     Assure that the proper disbursement of such funds as the Board may order or authorize to be disbursed is done in compliance with these By-Laws and the policies adopted by the Board;
Oversee the preparation of financial reports, including a balance sheet and an income and expense statement.
At the close of each quarter of each fiscal year the treasurer will present such reports to the Board;         Assure that such reports and tax returns as may be required by various governmental agencies are prepared and filed in a timely manner;
Oversee the preparation of the annual budget prior to the beginning of each fiscal year for the approval of the Board;
Perform such other duties as provided by these By-Laws or by the policies or resolutions of the Board.

ARTICLE VII
MONETARY MATTERS

Section 1.     Funds and borrowing: the depository for corporation funds, the person entitled to borrow on behalf of the corporation and the manner of accomplishing these matters will be determined by the Board of Directors.

Section 2.     Compensation and pecuniary benefits: No member, director, or officer will receive, directly or indirectly, any compensation or pecuniary benefit from the corporation, except that the corporation may reimburse them, with advance approval, from the corporate funds upon proper documentation for expense incurred on behalf of the corporation.

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